Performs clerical duties, provide support to other staff members and departments by handling routine administrative tasks.

1.To Compile and update the summary of usage on a monthly and daily basis.

·        Telco Summary – Maxis, Celcom

·        Utilities Summary – TM, Syabas, IWK

·        Track copier machine meter reading and generate user report

·        Courier Service Summary – Citylink, DHL, and postage stamps

2. Responsible for Ordering office consumables, Stock receiving,

·        Tissue, A4 paper, beverage and stationery

·        Processing orders, tracking inventory, and ensuring products or services are delivered on time.

3. Handling Financial Documentation in a timely manner

·        PO Closing for proceed Payment,

·        Follow up on the payment status and update record accordingly.

4. Filing and Organizing

·        Organize and maintain files – Citylink lists, invoices, delivery order (DO), and payment receipts (cheques)

5. Stationery Inventory Checks

·        Receive and manage stock

·        Conduct regular checks and maintain inventory for stationery supplies.

6. Office Equipment Operation

·        Often responsible for operating various office equipment, such as photocopiers, fax machines, and shredders to ensure that these machines are functioning correctly and efficiently.

·        Required to perform basic maintenance tasks, such as replenishing paper and ink or toner cartridges.

Skills:

• Organized and good at managing multiple tasks.

• Clear written and verbal communication.

• Proficient in MS Office.

• Able to review and improve SOPs or work processes.

• Vendor coordination and basic project management skills.

Personal Qualities:

• Self-motivated and independent.

• Detail - oriented and thorough

• Proactive and adaptable