Responsible in tenancy renewals of retail shop and push carts license and other tenancy administrative related documents and conducting company research

1. Tenancy Documentation & Agreements
   Prepare tenancy agreements, licenses, addendums, renewal letters, and other tenancy-related administrative documents in accordance with company policies and legal requirements.

2. Accuracy & Timeliness
   Ensure all tenancy agreements, licenses, and related documents are prepared accurately and within the required timeline to support smooth leasing and operational processes.

2. Tenancy Administration & Records Management
   Perform general administrative duties related to tenancy administration, including document preparation, filing, record-keeping, and maintaining both physical and electronic tenancy records in an organised and systematic manner.

3. Coordination & Follow-up
   Coordinate with internal stakeholders (Leasing, Finance, Legal, Operations) and external parties (tenants, solicitors, agents) to follow up on documentation, execution of agreements, and related administrative matters.

4. Payment & Documentation Tracking
   Assist in tracking agreement-related payments such as tenancy administrative fees, stamp duty, deposits, and other charges, and liaise with the Finance team to confirm receipt and update records accordingly.

5. Reporting & Database Maintenance
   Maintain accurate tenancy databases, agreement status trackers, and prepare regular or ad-hoc reports for management review.

6. Proofreading & Quality Control
   Proofread tenancy agreements, letters, and related documents to ensure accuracy, consistency, and completeness before issuance.

7. Ad-hoc Assignments
   Attend to ad-hoc assignments and administrative tasks as and when assigned by the superior to support overall leasing and mall operations.

1. Working experience in a tenancy administration or leasing-related role will be an added advantage.

2. Excellent organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.

3. Strong interpersonal skills with the ability to work well with others and contribute positively to a collaborative and professional office culture.

4. Good academic qualifications with a minimum requirement of a Diploma in Business Administration, Property Management, Real Estate, or a related field.

5. Good written and verbal communication skills, with attention to detail in documentation and correspondence.

6. Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and basic document management systems.

7. Ability to work independently with minimal supervision while maintaining accuracy and accountability.

8. Positive attitude, willingness to learn, and ability to handle ad-hoc tasks in a fast-paced environment.