MAIN ACCOUNTABILITIES
Prepare, maintain, and update daily operational reports, ISO documentation, and departmental records in accordance with established procedures.
Provide administrative and clerical support to the Operations Department, including filing, photocopying, scanning, and document management.
Establish, maintain, and ensure proper systemization, filing, and safekeeping of departmental documents, records, and correspondences, both in hardcopy and electronic formats.
Draft, prepare, and issue departmental correspondence, memorandums, notices, reports, and other official documents as required.
Assist in the preparation, compilation, and administration of service contracts, including monitoring contract validity and maintaining contract records.
Arrange and coordinate departmental meetings, record minutes of meetings, and monitor the follow-up of action items where required.
Compile, tabulate, and verify departmental staff overtime claims, attendance records, and other related documentation prior to obtaining the necessary approvals and submission to the Human Resources Department.
Assist departmental staff in leave applications and maintain accurate leave and attendance records.
Coordinate and monitor departmental purchases, including the preparation of purchase requisitions, invoice processing, and maintaining records of departmental expenditures, where applicable.
Liaise and coordinate with internal departments, tenants, contractors, and external service providers on administrative matters when required.
Ensure all departmental records, reports, and documentation comply with the Company's policies, procedures, and ISO requirements.
Maintain confidentiality of departmental information, records, and documents at all times.
Perform any other duties and responsibilities as assigned by the superior or Management from time to time.
Minimum SPM,Diploma, Advanced/Higher/Graduate Diploma in Business Administration, Office Management, Management, Property Management, or an equivalent qualification.
Minimum one (1) to three (3) years of relevant working experience in administrative support, office administration, property management, or a related field. Fresh graduates with relevant qualifications are encouraged to apply.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) with good report writing and documentation skills.
Good command of written and spoken English and Bahasa Malaysia, with strong interpersonal and communication skills.
Highly organized, detail-oriented, and able to work independently in a fast-paced environment with minimal supervision.