JOB POSITION

Officer - Office Management cum Despatch

Officer - Office Management cum Despatch

  • Sunway Pyramid

Job Description

Job Description :

Cover 80% of office administration related matter and 20% of dispatch operations :

  1. Despatch Documentation and Payment Handling

  • Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.

  • Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.

  • Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

  1. Office Supplies and Consumables Inventory Management

  • Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.

  • Conduct regular stock audits and place orders as needed to maintain inventory levels.

  1. Staff Accommodation and Utility Management (Sunway Villa)

  • Coordinate staff accommodation assignments and manage any accommodation-related concerns.

  • Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

  1. Courier/Postage Management and Office License Renewal Support

  • Oversee the office courier and postage services, ensuring accurate dispatching and billing.

  • Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

Required Knowledge, Skills, and Abilities

  • At least 2-3 years of experience in office administration, logistics, or a related role. Experience in despatch operations is highly advantageous. Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred.

  • Strong organizational skills with the ability to manage multiple tasks and deadlines.

  • Good communication skills, both written and verbal, with the ability to liaise effectively with external authorities and internal staff.

  • Basic in MS Office (Word, Excel, PowerPoint, Outlook).

  • Attention to detail and a proactive approach to problem-solving.

  • Ability to maintain confidentiality and handle sensitive information.

  • Male candidates preferred.

  • A valid motorcycle license and motorbike, as the role involves handling dispatch-related tasks.

  • Must be open to a 6-month contract, with the possibility of renewal and potential for permanent employment based on performance.

Job Overview

  • Posted date: 17 Jun 2025
  • Location: Sunway Pyramid
  • Vacancy: 1
  • Job Type: Contract
  • Salary: N/a