Job Description :

Cover 80% of office administration related matter and 20% of dispatch operations :

1. Despatch Documentation and Payment Handling

• Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.

• Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.

• Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

2. Office Supplies and Consumables Inventory Management

• Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.

• Conduct regular stock audits and place orders as needed to maintain inventory levels.

3. Staff Accommodation and Utility Management (Sunway Villa)

• Coordinate staff accommodation assignments and manage any accommodation-related concerns.

• Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

4. Courier/Postage Management and Office License Renewal Support

• Oversee the office courier and postage services, ensuring accurate dispatching and billing.

• Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

• At least 2-3 years of experience in office administration, logistics, or a related role. Experience in despatch operations is highly advantageous. Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred.

• Strong organizational skills with the ability to manage multiple tasks and deadlines.

• Good communication skills, both written and verbal, with the ability to liaise effectively with external authorities and internal staff.

• Basic in MS Office (Word, Excel, PowerPoint, Outlook).

• Attention to detail and a proactive approach to problem-solving.

• Ability to maintain confidentiality and handle sensitive information.

• Male candidates preferred.

• A valid motorcycle license and motorbike, as the role involves handling dispatch-related tasks.

• Must be open to a 6-month contract, with the possibility of renewal and potential for permanent employment based on performance.